In this month's newsletter I provide you with a look at how I create structure in my Outlook e-mail inbox. You'll hear me talk about the simple things I do to create order in my inbox so I can quickly find what I need.
And while I did not mention this in the video, you might be surprised to learn that I do not believe in "Inbox Zero." Shocking, I know. (If you are not familiar with the term - it means that at the end of each day, you have nothing left in your inbox - it's all filed away). Instead, what I believe in and what I know to work for me and thousands of clients is what I talk about in this video.
I like to keep the number of e-mails in my Inbox down to a full screen, or less - but let's face it that is not always possible, so I schedule time to ensure I have time each day/week to process the e-mail in my Inbox.
May these tips help you streamline your inbox and if you need some help figuring out a structure that works for you (because the structure is key), give me a call - or email me - and let's talk about how I can work with you remotely.
Home Office Organization
Is your new office - at home? Do you have a dedicated space for a home office - or has your kitchen or dining room table become your new workspace?
We are seeing an increased need, now more than ever to create work spaces for our clients that suddenly find that they are working from home; some now until the middle of 2021.
When the publisher came to me and asked me to write the book, they weren't sure of the content they wanted in the book, so I told them that any office - whether at home or in the office environment can be broken down into 5 areas that need to be addressed.
Here's a LINK to a video I made about the 5 Areas to Organize in Your Office. (Or click on the image below).
The 5 Areas to Consider When Organizing Your Office Work Space
1. Paper Management: Systems for filing and retrieval of paper / projects.
2. Stuff Management: I define stuff as anything that is NOT paper.
3. Digital Information Management: Digital Files, E-mail, Backups, Digital Photos, and now equipment to work from home such as video conferencing cameras, sufficient Internet bandwidth, secure routers, and more.
4. Physical Layout of the Office or Space: Is your work space ergonomic? Do you have proper work surface? Do you need a sit-stand desk with dual monitors for increased productivity? How is your office or space configured.
5. Time Management: If you have implemented systems for paper, stuff, digital information and have a defined work space, you will be able to utilize your time productively as I don't believe in "managing time" - instead you need to manage your information, stuff, decisions and energy.
We can work with you to set up and create a home office (or home office space) and systems you need in order to work from home efficiently. We can do this work in person or via Zoom, FaceTime or other modes of working remotely.
Call our office at 425.670.2551 and let's talk about your specific needs and how we can customize one of these programs for your employees.